Laramie County Community College

  • Coordinator, GEAR UP

    Job Location US-WY-Cheyenne
    Posted Date 3 months ago(1/2/2019 11:49 AM)
    # of Openings
  • Overview

    The mission of Laramie County Community College is to transform our students' lives through the power of inspired learning. Our over-arching goal is that our accomplishments as a community college will distinguish LCCC from others in the nation, in turn benefiting our communities and bringing pride to the Great State of Wyoming.  Our core values include Passion, Authenticity, and the Desire to Make a Difference. 


    The continuation of this position is dependent upon grant funding. 


    A cover letter detailing how you meet the minimum and preferred qualifications for this position is required. You can upload a cover letter when you create an applicant profile.


    Job Summary:


    Leading the development, implementation, and evaluation of student activities program in accordance with the national and state specific Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) grant policies as well as the mission of Laramie County Community college (LCCC).

    The GEAR UP Coordinator (Coordinator) is responsible for carrying out the goals set by the federal grant. They do so by setting goals for their assigned areas.  The Coordinator motivates and supports their staff in achieving grant objectives.  They also lead upward, by offering suggestion and feedback to upper management.  Because the Coordinator is more involved in the day-to-day workings of the grant, they provide valuable information to upper management to help improve the grant’s bottom line. 

    The Coordinator supervises a group of tutors and liaisons in a school district. They are responsible for hiring and evaluating their staff performance.  The Coordinator position is also responsible for budgeting, creating, planning, developing, and coordinating logistics for student and parent workshops.  This position is responsible for implementing goals and objectives of the GEAR UP grant in all its programming such as: transitional advising, financial aid information, college preparation, and retention initiatives for secondary students and their parents in the LCCC service area.  The Coordinator is responsible for the selection, training, scheduling, delegation and on-going supervision of the tutors and providing online and handout support materials for students and parents.

    Other tasks may be assigned based on contemporary institutional need.


    Benefits: For full listing of benefits, visit


    Compensation: This is a Professional Level 2 position. Starting salary: $39,729-$45,689.


    Priority Screening Date: Position is open until filled. For full consideration, apply by January 21st, 2019.                                                                                                                                                                                                         

    Starting Date: As soon after hiring process as practical.


    For information about Cheyenne, visit

    Essential Functions


    • Review, monitor, and calculate activity budget as well as program requests (SERF)
    • Consult with accounting compliance office to monitor budgets, maintain a variety of records regarding student activities, event budgets, and attendance levels
    • Project expenses for personnel, supplies, equipment, and make budget recommendations to Program Manager
    • Reporting on projects, planning collaborations with other project professionals, and evaluating projects
    • Track, analyze, and provide data on student involvement participation numbers
    • Edit and approve flyers, posters, literature, and other materials prepared by staff for on and off-campus distribution
    • Participate in the development of marketing strategies to promote GEAR UP activities and services to maximize student involvement
    • Prepare reports as needed or requested; review and audit financial transactions made by GEAR UP staff.


    • Supervise the GEAR UP student support assistants, liaison, mentors, and tutor staff.  This may include hiring and selection, delegation of duties, evaluation, and firing. This will also include any issues that may be escalated in a service capacity which will require in-depth problem solving and decision making skills
    • Each Coordinator will supervise part time GU staff equivalent of up to two full time employees
      • Train new staff on operational processes as well as professional developmentTeach relevant skills with relation to academic and educational goals, i.e. classroom discipline, time management, organizational skills, academic rigor, paperwork management, etc.
      • Estimate staff-hour requirements for completion of job assignment
      • Initiate or suggest plans to motivate staff to achieve work goals. Recommends personnel actions, such as promotions, transfers, discharges, and disciplinary measures
    • The Coordinator works collaboratively with tutors to identify and analyze strengths and areas needing improvement of students thus creating individual study strategies
    • Establish measures for part time performance evaluation including assessing their ability to synthesize course content and study skills necessary to succeed in school
    • Supervise tutors periodically at the schools and attend all tutor training sessions and meetings as needed
    • Collaborate with liaisons at the secondary schools in accessing students, staff, administrators, as well as counselors and teachers
    • Oversee freshmen services support assistant and oversee compliance of services to freshmen increasing their persistence rates
    • Assign, supervise, direct, and coordinate GEAR UP part time staff for programming events


    • Create and submit SERF (Special Event Request Forms) which are used to create and plan programming and to request approval from the University of Wyoming GEAR UP staff to proceed with an event.  While the SERFs only need approval if money is being spent, it is important to send no-cost SERFs for approval so that the programming can be vetted
    • Conduct classes and/or workshops and activities based on project materials including consulting with program participants to determine needs, locate materials and adapt materials to appropriate grade or teaching level
    • Establish protocol for completing relevant paperwork necessary for GEAR UP participation
    • Provide tools and methods to help student understand academic knowledge at the secondary education level, including but not limited to:
      • Assistance with homework assignments of all general education topics
      • Editing papers and other projects
      • Creating and implementing studying techniques
      • Record and report attendance/ activity for every tutoring session
    • Implement the goals and objectives of the GEAR UP WY state priority grant
    • Work closely with teens and pre-teens to establish a positive learning experience
    • Provide career/ academic counseling relevant to GEAR UP’s mission
    • Serve as a transitional advisor
    • Analyze strengths and areas of weakness in individual student’s study strategies
    • Meet with students in schools to give them information about upcoming events, to provide services, and to follow-up on academics.
      • Produce GEAR UP Academic Plans (GUAPs) at each of our partner schools
    • This can be an individual meeting with snacks/doughnuts, or a lunch meeting with pizza or subs (or another format deemed appropriate)
    • Required to meet with students one on one once per semester (meet with seniors more frequently)
    • Topics covered:
      • Hathaway requirements or how to pick Academically Rigorous Courses in Jan/Feb, or financial aid/GEAR UP scholarships or school grade-specific topic such as ACT Prep Me accounts in November for juniors, or college applications for seniors in the Fall Semester
      • SMART goal setting. This is individualized. Students need guidance on what SMART goals are ex: Sitting down with students to have them set academic, college-going, or career planning goals that are unique to their needs at that time
      • Creatively plan, organize, coordinate, implement, supervise, and evaluate a Monthly Family Night  
    • Coordinators typically take turns planning the main event for the month
    • These are typically week night Family nights, but can also be Saturday events. Examples of these are Campus Pass, October Family Night featuring resume building, Discovery Days, College Club Carnival, Senior Graduation Ceremon
    • One Coordinator typically writes the SERF, designs or delegates the design of a flyer, executes the mailing, orders food, schedules the venue/rooms, reserves drivers/busses, gathers staff to work the event, schedules guest speakers, designs the programming (with the team’s assistance
    • Despite having one staff member lead the event for organizational purposes, these are done with a team approach
    • Other GU staff often help the leader, especially when it comes down to being present to work the event, and also presenting/leading lessons at the event
    • The Coordinator can be responsible for entering the event in YS, printing sign-in sheets, etc.
    • The Coordinator is responsible for post-event notes on the SERF after the event
    • Establish measures that will allow assessment of student participation and learning outcomes
    • Summer Programming:
      • Plan and execute a summer academy
    • Coordinate LCCC attendance at Camp GEAR UP at UW in July (odd years)
    • Plan and implement SOAR Academy at LCCC in August (even years)
    • Plan a summer college visit 2-4 day trip (usually in June)
    • Plan 2-3 Day trips during the summer      
      • College visits
      • Educational field trips
    • Generate billing/match, attendance sign in sheets
    • Design, implement, and administer communication strategies, workshops/events, and programs to support the success of students for standardized exams such as ACT/SAT as well as PLAN and EXPLORE
    • Resourcefully develop, coordinate, implement, or contribute to a newsletter for GEAR UP families
    • Integrate programming to effectively advance financial aid resource awareness and enhance understanding of all GEAR UP participants
    • Collect data on the success of student programming efforts
    • Communicate with internal campus, GEAR UP WY, service providers, or partner schools regarding assistance with programs or events
    • Participate in GEAR UP events, trainings, and field trips


    • Program Development/Management:
      • Build strong campus relationships with the community and partnerships
      • Work collaboratively with other departments in order to provide comprehensive services and programs
    • Coordinate tutoring and other student needs with school liaisons, teachers, parents and GEAR UP staff
    • Promote GEAR UP activities to local school districts, students, parents and the public
    • Coordinate and advertise project events and activities i.e. designing and mailing event flyers
    • Adhere to LCCC, GEAR UP grant, and school district policy and procedures 
    • Communicate with teachers, students, parents and staff
    • Employ knowledge and use of linguistic flexibility (active listening, explaining, evaluating, etc.)
    • Make use of excellent written and oral communication skills:
      • Demonstrate appropriate professional demeanor with all faculty, staff and students
    • Make referrals to other supportive services as necessary
    • Work with campus departments on programs which promote the success of various student
    • Participate in training sessions and/or state meetings related to the GEAR UP grant:
      • Attend weekly staff meetings on a regular basis
      • Attend Monthly OVN meetings on a regular basis
      • Travel to/attend State meetings held twice per year (October & April, generally)
      • Attend Division meetings on a regular basis
      • Attend conferences/trainings when needed and as assigned

    Nonessential Functions: 

    • In order to stay integrated in the college community, partake in LCCC-related events that might not be directly related to the grant Ex: Access, Success, Completion seminar, Week of Welcome BBQ, Cheyenne Chamber of Commerce Luncheon, etc.
      • These are not common
      • They should not distract from meeting our federal grant obligations
    • Cross train to be able to back up other team members as needed
    • Filing academic information and other information into student files
    • Mass mailings for events
    • Tutoring students with low grades
    • Making reminder phone calls to students and parents about upcoming meetings
    • Copying materials for workshops and meetings at schools
    • Assist Coordinators with supervising youth while traveling
    • Monitor and correct behavior -discipline per GEAR UP guidelines as needed

    Knowledge, Skills, and Abilities:

    • Knowledge and use of linguistic flexibility (active listening, explaining, evaluating, etc.)
    • Possess academic knowledge relevant to grade levels of students
    • Highly organized, attentive to detail, ability to multi-task
    • Enthusiasm, patience, persistence, and adaptability
    • The ability to make independent judgments, work autonomously, and demonstrate initiative
    • Ability to train and direct student staff in customer service protocol
    • Ability to react calmly and act professionally in emergency or high conflict situations
    • Ability to appropriately manage access to confidential information requiring considerable judgment and discretion
    • Ability to execute appropriate discipline and classroom management techniques
    • Team player who is professional, responsible, college-focused, and flexible
    • Ability to facilitate small or large group discussion and learning
    • Awareness and sensitivity to legalities of working with minors
    • The ability to create and implement programmatic strategic operational plans enhancing and providing services within GEAR UP as well as the LCCC organizational mission, vision, and values
    • Strong verbal interpersonal communication skills in order to effectively work with students, parents and school staff and GEAR UP staff

    Physical/Mental Demands: 


    • While performing the essential duties of this position, an employee would frequently be required to move around the assigned work space as well as within hallways, meeting rooms, and other parts of the assigned school(s)
    • An employee must occasionally lift and/or move up to 50 pounds
    • Ability to sit through workshops.  Capable of transporting (carrying) all related materials for successful events (textbook, supplies, water, etc.)
    • The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple tasks and perform varying levels of academic functions while maintaining awareness of student activities going on during sessions
    • Be able to maintain appropriate confidentiality with regard to student data, documents, issues and respect privacy
    • Ability to analyze and synthesize:  Course materials for their academic and real life applications; review student study skills to establish more effective learning strategies and academic independence
    • The noise level in the work environment would vary based on physical placement of the event, the time it takes place, and the number of students present



    • Bachelor’s Degree or greater from a regionally accredited institution
    • Experience working with adolescents and families
    • Experience working in education, academic counseling, or related field
    • Satisfactory background check
    • Ability to travel
    • Experience with programming and program development


    • Experience working with grant projects
    • Experience working with public school personnel
    • Organization and time management skills
    • Current computer and technology skills with word processing, database and spreadsheet applications, presentation packages, Internet, and e-mail
    • At least two years’ experience working with individuals from the target low income population and/or overcoming similar barriers
    • Knowledge of curriculum and workshop development
    • Strong interpersonal skills to develop and maintain partnerships with local schools, students, parents, and the public
    • Demonstrates creativity and initiative show casing an understanding of the skills necessary for educational success





    Equal Opportunity and Affirmative Action Employer


    Laramie County Community College is committed to providing a safe and nondiscriminatory educational and employment environment. The college does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, political affiliation, sexual orientation or other status protected by law. Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The college does not discriminate on the basis of sex in its educational, extracurricular, athletic or other programs or in the context of employment.


    The College has a designated person to monitor compliance and to answer any questions regarding the college’s non-discrimination policies:  Please contact: Title IX and ADA Coordinator, Room 205B, Pathfinder Building, 1400 E College Drive, Cheyenne, WY  82007, 307-778-1217,




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