Laramie County Community College

  • Specialist, Post Award Management (Part-Time)

    Job Location US-WY-Cheyenne
    Posted Date 3 weeks ago(10/29/2018 5:06 PM)
    # of Openings
  • Overview

    The mission of Laramie County Community College is to transform our students' lives through the power of inspired learning. Our over-arching goal is that our accomplishments as a community college will distinguish LCCC from others in the nation, in turn benefiting our communities and bringing pride to the Great State of Wyoming.  Our core values include Passion, Authenticity, and the Desire to Make a Difference. 


    A cover letter detailing how you meet the minimum and preferred qualifications for this position is required. You can upload a cover letter when you create an applicant profile.


    Job Summary: 

    Core responsibilities of this position include:

    The Specialist, Post Award Management position is a part-time non-benefited position within LCCC’s Sponsored Awards and Compliance (SAAC) department. This position is responsible for the full range of post-award services in support of LCCC’s funded awards with a focus on post-award fiscal management. Duties include: budget development, communication and oversight of post award requirements, maintaining the accurate accounting of receipts and/or disbursements funds, management of all post-award reporting, and ensuring completion of award close out. This position will collaborate with multiple campus departments and with the Primary Investigators/Program Directors (PI/PD) for the various sponsored awards/grants on campus. This position may design and perform a variety of accounting procedures and apply generally accepted accounting procedures in the preparation and maintenance of accounting records, billings, financial statements and reports.  This position requires in-depth knowledge of the regulations governing sponsored award expenditures (OMB Uniform Grants Guidance (UGG), A-21, A-110, A-133, sponsoring agency regulations, etc.).

    LCCC in its strategic plan has identified important Core Values and Aspirational Values, which are inherent in the cultural fabric of the College.  The person fulfilling this role is expected to bear these qualities and advocate for them.


    Other tasks may be assigned based on contemporary institutional need.



    Benefits: For full listing of benefits, visit 


    Compensation: Starting hourly wage $18.15. Commensurate with Experience and education. 


    Priority Screening Date: Position is open until filled. Priority screening will commence with applications submitted by November 19th, 2018.


    Starting Date:As soon after screening as practical.


    For information about Cheyenne, visit

    Essential Functions

    Essential Functions: 


    Post-Award Fiscal Management

    • Prepare billing and invoicing for sponsored award reimbursements
    • Ensure funds drawn down from funding agencies are accurately credited to appropriate projects
    • Process vouchers and checks for all accounts payable for sponsored award funds
    • Review salaries charged to sponsored awards and processes adjustments to ensure correct T&E allocations and reporting
    • Prepare budget journal entries for sponsored award fund accounts, including, but not limited to, charge-backs to sponsored awards from current fund for postage, copies, use of college car, health insurance/benefits journal entries corrections, etc.
    • Monitor expenditure allowability, resolve discrepancies, and provide reporting as required
    • Maintain records for sponsored award-related travel requests
    • Coordinate procurement processes under Federal awards
    • Perform monthly and annual reconciliations of revenue, cash and receipts and expenditures against the general ledger and project ledger
    • Monitor burn rate of award accounts and resolve discrepancies
    • When funder requirements exceed the capacity of the Colleague system – create systems for tracking expenses
    • Utilize Colleague projects accounting to track multi-year project budgets
    • Verify grantor payments agree with award billing
    • Prepare financial reports as required for grant funds
    • Verify and monitor institutional cost matching

    Award Budget Development and Management

    • Work collaboratively with Award Developer(s) to develop proposal budgets
    • Review award documents and establish a comprehensive and compliant LCCC account budget
    • Determine signature authority for the LCCC account
    • Establish the account budget in the LCCC system
    • Document restrictions on expenditures
    • Provide budget restrictions and limitations to relevant LCCC offices

    Post-Award Technical Assistance

    • Communicate funded award compliance and management regulations to the campus
    • Coordinate award management and compliance training (one-on-one and group) for PIs/PDs and award administrators
    • Create and maintain systems for dissemination of resources for award compliance and management regulations to the campus
    • Provide technical assistance to LCCC staff in award implementation to include internal procedures and funding agency compliance
    • Assist PD/PIs with fiscal communication with funders as appropriate
    • Assist PD/PIs with aligning funder regulations with LCCC processes (purchasing, hiring, subcontracting)

    Responsible for Sponsored Award Auditing and Reporting

    • Perform audit checks on all sponsored awards
    • Maintain LCCC Time and Effort certifications
    • Provide sponsored award budget forecasts in support of LCCC's annual budget process
    • Respond to audit (annual and other) requests for sponsored award related reports, documentation and questions
    • File and maintain award records and reports
    • Maintain inventory records for federal awards
    • Prepare, analyze and interpret sponsored award fiscal information and may carry out special studies

    Supports Funder Negotiations and Adjustments

    • Determine needed, or review requests for, budget adjustments
    • Support negotiation of changes to awarded budget

    Responsible for Award Closeout

    • Complete award closeout, reporting and archiving

    Supports all LCCC Post-Award Compliance

    • Work collaboratively to comply with award terms and conditions and verify compliance
    • Work collaboratively to monitor award performance and track deliverables
    • Work collaboratively to meet all accounting requirements
    • Work collaboratively to meet all fiscal management and reporting requirements
    • Assure award compliance with all Federal and State requirements, laws and regulations
    • Assure award is in adherence of LCCC and funder policies, procedures and practices
    • Assure award compliance with Time and Effort, procurement, subcontracting and sub-recipient requirements
    • Work collaboratively to verifying award allowable costs, salary restrictions, pre- and post-award conditions, travel limitations, F&A rates, F&A return and reporting requirements

    Responsible for Post-Award Management Continuous Improvement

    • Evaluate and implement best practices for post-award management
    • Report on LCCC post-award management success and efficiency
    • Maintain accurate and timely records to track LCCC awards
    • Provide regular reports for award staff and LCCC administrators
    • Maintain currency in award management support through continuing professional development
    • Prepare and execute the annual SAAC Post-Award functional assessment plan, including metrics, targets and outcomes


    Nonessential Functions:  

    An employee in this position may perform some of these responsibilities on an infrequent basis.

    • Assist in development of annual department budgets
    • Assists in the design and implementation of department best demonstrated practices, workflows, and align with current or emerging community, college, or department needs, as appropriate
    • Advises and provide guidance to general department inquiries; including supporting the overall process from idea generation, research, application, through award development
    • Assists the College in local, state, regional, or national projects and programs, board, committees or groups when appropriate
    • Solicits feedback and implements suggestions from peers
    • Keeps informed of current trends and new approaches to the areas of responsibility via professional development activities
    • As required attend college, division, and program trainings/meetings. Overnight travel may be required
    • Provides Collegial assistance and mentoring for new employees and grant managers/PDs/PIs, as needed


    Knowledge, Skills, and Abilities:

    • Knowledge of standards and best practices associated with accounting principles and practices, specifically related to detail oriented post award fiscal management
    • In-depth knowledge of the regulations governing sponsored award expenditures (OMB Uniform Grants Guidance (UGG), A-21, A-110, A-133, sponsoring agency regulations, etc.)
    • Knowledge of and skill in working with database management software including maintaining data accuracy, integrity and confidentiality 
    • Knowledge of and ability to research and develop materials that respond to precise directives and adhere to complex regulations
    • Advanced working knowledge and ability with personal computing applications – specifically Microsoft Office Suite (e.g., Word, Excel, Outlook, and PowerPoint), Adobe products (e.g., Reader, Professional), as well as database management systems
    • Skills and abilities to perform as an organized, self-starter, and able to handle expeditiously, accurately, and confidentially the rapid receipt of communications from all sources—written, email, voice mail, one-on-one with attention to detail; able to act on own initiative while exercising reasonable judgment
    • Ability to support time-based requests; able to function effectively in a multi-tasking, fast-paced environment with deadlines, frequent interruptions, and some interpersonal pressure
    • Ability to respond to common inquiries from college faculty and staff, regulatory agencies, vendors, regional business community, and others as may be necessary
    • Knowledge of basic office equipment including (but not limited to) personal computer and associated peripherals, fax machine, multi-line telephone, voice recorders, and other electronic devices
    • Ability to effectively and professionally execute the essential functions of this position with proven capabilities in establishing appropriate professional rapport, communicating with courtesy and tact, accurately determine others needs, collecting necessary information, and follow-through when requested
    • Ability to travel when necessary
    • Ability to read and interpret instructions in oral, written, or diagrammatical form (e.g., a flow chart of a process) and consider possible applications of business literature and legal documents


    Physical/Mental Demands:

    ·         To successfully perform the essential functions of this position, an employee must be able to maintain appropriate composure and necessary confidentiality with regard to both past and current employee, student, and sponsor data; documents; issues; etc., and respect privacy needs of employees, students, and sponsors

    • The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required
    • While performing the essential functions of this position a variable work schedule may be required including long workdays, evenings, and weekends as needed
    • There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations

    ·         While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities

    • There may be multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor

    ·         An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds to perform essential position functions.

    ·         Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus

    • The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well
    • The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds




    • Bachelor’s degree from a regionally accredited institution in Public Administration, Business, Accounting or a closely related field of study
    • One year of experience in fiscal management or accounting within professional environment


    • Master’s degree from a regionally accredited institution in Public Administration, Business, Education, Accounting or a closely related field of study
    • Certified Public Accountant (CPA)
    • National Grants Management Association (NGMA) Certified Grants Management Specialist (CGMS) or similar
    • Grant Professionals Association (GPA) or Grants Management Concepts or SRA/NCURA training




    Equal Opportunity and Affirmative Action Employer


    Laramie County Community College is committed to providing a safe and nondiscriminatory educational and employment environment. The college does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, political affiliation, sexual orientation or other status protected by law. Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The college does not discriminate on the basis of sex in its educational, extracurricular, athletic or other programs or in the context of employment.


    The College has a designated person to monitor compliance and to answer any questions regarding the college’s non-discrimination policies:  Please contact: Title IX and ADA Coordinator, Room 205B, Pathfinder Building, 1400 E College Drive, Cheyenne, WY  82007, 307-778-1217,



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