Laramie County Community College

Returning Candidate?

Technician, Accounting I - Payables

Technician, Accounting I - Payables

ID 
2018-2228
# of Openings 
1
Job Location 
US-WY-Cheyenne
Posted Date 
3/29/2018

More information about this job

Overview

The mission of Laramie County Community College is to transform our students' lives through the power of inspired learning. Our over-arching goal is that our accomplishments as a community college will distinguish LCCC from others in the nation, in turn benefiting our communities and bringing pride to the Great State of Wyoming.  Our core values include Passion, Authenticity, and the Desire to Make a Difference. 

 

A cover letter detailing how you meet the minimum and preferred qualifications for this position is required. You can upload a cover letter when you create an applicant profile.

 

Job Summary: Core responsibilities of this position include:

Account Payables responsibilities include accepting travel requests, purchase orders (PO) and limited purchase orders (LPO) from across campus departments. Acknowledge and track travel requests, log and disperse travel requests. Accept P-card reconciliation statements; prepare them for processing. Prepare vouchers matching invoices to LPO, PO and contracts. Process vouchers for vendor payments; process vouchers to pay student refunds as transmitted from accounts receivables; process vouchers to pay vendors as transmitted from payroll; maintain vendor files in Ellucian Colleague; prepare, print and mail checks; create and post journal entries to correct coding on vouchers when necessary.

 

Clerical responsibilities include filing completed voucher, invoice copies and attached check copies. Maintain Excel spreadsheet logs; maintain communication(s) on Outlook; detail documentation relative to processing PO’s, LPO’s and credit requests.

Other tasks may be assigned based on contemporary institutional need.

LCCC in its strategic plan has identified important Core Values and Aspirational Values, which are inherent in the cultural fabric of the College. The person fulfilling this role is expected to bear these qualities and advocate for them.   http://lccc.wy.edu/StrategicPlan/index.aspx#goal1

 

Organizational Relationship:

This position is an active member of the accounting services team. The direct reporting relationship is to the Supervisor, Accounting and Payroll. Cross-functional accountability exists between this position and the Comptroller.

In addition, this position interacts and coordinates closely with payroll, accounts receivables, cash management. Also interacts with all faculty, staff, and administration across campus.

 

 

Compensation: Starting salary is $13.40 per hour.

 

 Priority Screening Date: Position is open until filled. For full consideration, apply by 04/20/2018

 

Starting Date: As soon after hiring process as practical.

 

For information about Cheyenne, visit http://www.lccc.cc.wy.us/about/welcome.

Essential Functions

Essential Functions:

 

Pay Vendors 

  • Creates and updates vendor files in Colleague, includes collecting and maintaining the W-9’s.
  • Investigates and resolves problems associated with processing of invoices and purchase orders.
  • Prepare items purchased through limited purchase orders and regular purchase orders for payment. This includes verifying that the item has been received and is satisfactory to the purchaser.
  • Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
  • Verifies items such as invoices, vouchers, expense reports, etc., with correct budget number conforming to standard procedures and verifies the authorizing signature to the signature authority list, to ensure proper entry into the Colleague Financial System.
  • Creates vouchers in the Colleague Financial System for a check to be processed.
  • Prepares batch check runs for vendors and student refunds.
  • Matches vendor vouchers with processed checks, verifies remittance address and mails all checks.
  • Reconciles vendor statements, research and makes corrections of discrepancies.
  • Handles all vendor correspondence via phone or e-mail.
  • Files, maintains, and distributes accounting documents, records and reports.
  • Records all subscriptions and memberships.
  • Disburses and balances petty cash.
  • Educates new employees on the accounts payable procedures.
  • Sorts incoming mail for all areas of the accounting service areas and all other campus unidentifiable mail.

 Travel Request

  • Accepts and logs all travel requests, maintain travel request to include recording all expenses associated with a given trip.
  • Verifies correct budget number and authorizing signature on the signature authority list, for all related expenses to the trip.
  • Verifies per diem, and receipts for the trip do not exceed the total of the approved travel request estimated cost.
  • Makes necessary journal entries to correct errors, charge back college vehicle mileage to departmental budgets and send billings to affected departments and student clubs.

Purchase Cards

  • Collects all individual p-card reports, including invoices, receipts and all supporting documentation matching to all charges on report.
  • Assists in training all new cardholders on the purchasing card procedures and having cardholders sign the Purchasing Cardholder agreement.

Year End Process

  • Assists in preparing for the annual audit. Encumber and verify encumbrances for year end audit.
  • Processes all voucher and check requests from the auditors.

 

Nonessential Functions:   An employee in this position may perform some of these responsibilities on an infrequent basis.

  • Assists students, staff, and faculty at the counter in the office.
  • Backs up the P-card administrator, when absent.
  • Assists students, staff, and faculty with department operations, forms, policy and procedures inquires. (e.g. budget reports, travel requests, general questions, etc.).
  • Performs others duties as required to support the Accounting Services Department.
  • As required, attends necessary department, division, and/or college meetings and trainings.

Knowledge, Skills, and Abilities:

  • Knowledge of accounting, financial records keeping and bookkeeping.
  • Knowledge of internal control procedures relating to recording and reporting of accounting data.
  • An excellent working knowledge of the Colleague Financial System accounting and accounts payable modules.
  • Advanced working knowledge and ability with personal computing applications including the ability to proficiently complete entries via 10/key – specifically ability with Microsoft Office Suite (e.g., Word, Excel, Outlook, and PowerPoint), Adobe products (e.g., Reader, Professional), as well as database management systems.
  • Skills and abilities to perform as an organized, self-starter, and able to handle expeditiously, accurately, and confidentially the rapid receipt of communications from all sources—written, email, voice mail, one-on-one with attention to detail; able to act on own initiative while exercising reasonable judgment.
  • Ability to support time-based requests; able to function effectively in a multi-tasking, fast-paced environment with deadlines, frequent interruptions, and some interpersonal pressure.
  • Ability to respond to common inquires from college faculty and staff, regulatory agencies, vendors, regional business community, and others as may be necessary.
  • Ability to effectively and professionally execute the essential functions of this position with proven capabilities in establishing appropriate professional rapport, communicating with courtesy and tact, accurately determine others needs, collecting necessary information, and follow-through when requested.
  • Ability to read and interpret instructions in oral, written, or diagrammatical form (e.g., a flow chart of a process) and consider possible applications of business literature and legal documents.
  • Ability to respond to common inquires from college faculty and staff, regulatory agencies, vendors, regional business community, and others as may be necessary.
  • Knowledge of basic office equipment including (but not limited to) personal computer and associated peripherals, fax machine, multi-line telephone, voice recorders, and other electronic devices.
  • Ability to perform numerical detail work with speed and accuracy;
  • Good oral and written communication skills.
  • Ability to work as part of a team and share duties.
  • Ability to establish and maintain effective working relationships with co-workers, other college employees, outside agency representatives, and the general public.

 

 

 

Qualifications

 

Education and Experience Requirements:

Minimum Qualifications:

  • High school Diploma, GED, or equivalent.
  • Two years of experience in computer data entry and business office technology.

Preferred Qualifications:

  • Associate’s degree in accounting or office management from a regionally accredited institution.

 

 

LCCC DOES NOT SPONSOR H1B VISAS.

 

 

Equal Opportunity and Affirmative Action Employer

 

Laramie County Community College is an equal opportunity and affirmative action educational institution and does not discriminate on the basis of race, color, national origin, sex, age, religion, genetic information, political affiliation, disability, veteran status or sexual orientation in admission or access to, or treatment or employment in, its educational programs or activities.

 

http://lccc.wy.edu/

http://www.lccc.wy.edu/about/humanresources