Laramie County Community College

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Assistant Director, Physical Plant

Assistant Director, Physical Plant

ID 
2017-2166
# of Openings 
1
Job Location 
US-WY-Cheyenne
Posted Date 
9/19/2017

More information about this job

Overview

The mission of Laramie County Community College is to transform our students' lives through the power of inspired learning. Our over-arching goal is that our accomplishments as a community college will distinguish LCCC from others in the nation, in turn benefiting our communities and bringing pride to the Great State of Wyoming.  Our core values include Passion, Authenticity, and the Desire to Make a Difference. 

 

A cover letter detailing how you meet the minimum and preferred qualifications for this position is required. You can upload a cover letter when you create an applicant profile.

 

Job Summary:  

 

The Assistant Director of Physical Plant directs and coordinates designated maintenance and operations staff. Oversees the operation, maintenance, preventative maintenance, utility program functions of the following Physical Plant department’s functional areas, and their supporting core functions:

  • Facilities Maintenance and Operations (Preventative Maintenance & Repairs, Operations, Utilities, Facility Security, Custodial Services, Event Set-ups, Swimming Pool Operations)
  • Campus Landscape & Hardscape (Snow Removal, Pedestrian & Vehicular Accessibility, Landscape Management, Hardscape Management)
  • Plant Institutional Support (Mail, Shipping & Receiving, Warehouse, Vehicle & Equipment Maintenance, Vehicle Scheduling, Environmental & Regulatory Compliance)

This position has responsibility for the physical care, maintenance and management of all LCCC facilities, serving both the Cheyenne campus, and the campus in Laramie, as well as responsibility for all vehicle and equipment assets. 

The Assistant Director of Physical Plant is responsible for designing, implementing and maintaining a program of continuous improvement for each of the functional areas.  The purpose of this is to proactively align with the College’s accreditation program under the Higher Learning Commission (HLC), and its AQIP pathway.  Continuous improvement objectives involve integrating functional areas and functional goals with a metric-based approach that monitors progress towards meeting goals and identifying and implementing necessary continuous improvement opportunities.  Within the approach are critical elements such as identifying, prioritizing and executing opportunities for individual, work process, and system improvements driven by stakeholder needs; focused on service, efficiency and technology improvements.

Lastly, LCCC in its strategic plan has identified important Core Values and Aspirational Values, which are inherent in the cultural fabric of the College.  The person fulfilling this role is expected to bear these qualities and advocate for them.    http://lccc.wy.edu/StrategicPlan/index.aspx#goal1

 

Other tasks may be assigned based on contemporary institutional need.

 

Benefits: This is a Professional Level II Position. For full listing of benefits, please visit LCCC Salary and Benefits

 

Compensation: Commensurate with experience and education.

 

Priority Screening Date: For full consideration, apply by October 10th, 2017.

 

Starting Date: November 20th, 2017. 

 

For information about Cheyenne, visit http://www.lccc.cc.wy.us/about/welcome

Essential Functions

General Functions:

  • Develops, recommends and implements policies and procedures for maintenance and operations, and plans systematic programs for preventative maintenance
  • Interprets, explains and applies federal and state laws and College policies, procedures and regulations
  • Exercises sound independent judgment within general policy guidelines
  • Inspects work sites, work in progress and completed work; ensures conformity with work orders and specifications for assigned projects
  • Participates in the development of and monitors assigned budgets
  • Coordinates the use and maintenance of college transportation vehicles
  • Coordinates college’s energy conservation efforts
  • Provides for the administration of the campus keying system and electronic locking systems, including locksmith services
  • Coordinates and oversees the computer maintenance management system (CMMS)
  • Provides for the maintenance of the repository for all blueprints, drawings, and operation/maintenance manuals (hardcopy and digital) and updating of same
  • Oversees the scheduling, collection, handling and delivery of recyclable materials
  • Confers with administrators and staff regarding assignments and activities; responds to questions and complaints and works to ensure satisfactory resolution
  • Participates in the hiring of new staff and recommends employment of direct subordinates
  • Directs, schedules, assigns, reviews, and evaluates the work of staff; recommends and implements improved work methods and procedures
  • Directs personnel in the acquisition, storage and distribution of materials, tools and machinery; ensures adequate supply inventories.
  • Trains staff in work and safety procedures related to assignments and in the operation and use of equipment and supplies; ensures safe work practices and procedures are followed
  • Interprets drawings, diagrams, specifications and blueprints as required
  • Develops, oversees and evaluates the advisability of contract work for assigned projects; inspects contract work for conformity with specifications
  • Prepares and submits periodic and special reports regarding deferred maintenance and capital outlay needs, plans and cost estimates; assists with special reports such as space inventory and physical inventory; prepares and maintains a variety of records and correspondence
  • Safely operates college vehicles to conduct work, inspects and reviews campus maintenance projects
  • Responds to emergencies in off-hours as necessary

 

Leadership:

  • Responsible the providing strategic leadership and effective oversight of the Physical Plant Departments functional areas; Facilities Maintenance and Operations, Campus Landscape & Hardscape, and Plant Institutional Support
  • Ensure that the highest levels of customer service standards and quality services are established, communicated, and executed within the four functional areas that serve the campus community, and other stakeholders
  • Ensure physical plant operations operate within compliance of OSHA, ADA, fire codes, building codes, and other relevant state or federal regulations pertaining to facilities management
  • Continually assess and make recommendations as needed to leverage technology based solutions focused on increasing operational efficiencies, or cost reductions, or enhancing customer services delivery
  • Oversee campus facilities operations and maintenance with a focus upon energy reduction, energy conservation and protecting the campus’s physical environment
  • Attend and participate in College and professional groups, committees and seminars; stay abreast of new trends and developments in the field of physical plant facilities management
  • As is financially feasible, actively participate in the Leadership in Educational Facilities Association (known as APPA), both regionally and nationally, and utilize comparative data and best practices provided by the association in guiding management recommendations
  • Effectively evaluate employee performance by: coaching, establishing performance objectives, conducting mid-year and annual reviews, and providing conflict resolution for all supervised employees

 

Continuous Improvement:

  • Responsible for developing continuous improvement objectives within the three functional areas and functional goals, with a metric-based approach that systematically monitors progress towards meeting goals and identifying and implementing necessary continuous improvement opportunities
  • Responsible for incorporating critical continuous improvement elements such as identifying, prioritizing and executing systematic improvement opportunities for individual, work process, and system improvements driven by stakeholder needs; focused on customer service, efficiency and technology improvements
  • Responsible for leading all LCCC Non-Academic Program Review activities of the three functional areas, ensuring that a systematic continuous improvement structure is in place to successfully respond to reporting objectives, as required by LCCC, the HLC, and its AQIP pathway

 

Nonessential Functions:  

An employee in this position may perform some of these responsibilities on an infrequent basis

  • Performs related duties which employee is physically able and competent to perform as required or as delegated by supervisor
  • Occasional Travel to conferences, meetings, and the Albany County Campus

 

Knowledge, Skills, and Abilities:

  • Commitment to learning, implementing and advocating for a culture of continuous improvement as described
  • Knowledge of facilities maintenance as it pertains to the higher education environment
  • Ability to develop, implement and interpret goals, policies, procedures and work standards
  • Ability to plan, direct, assign, schedule, train, and evaluate staff
  • Working knowledge of principles and practices relating to facility maintenance and operation
  • Knowledge of various regulatory codes, such as, OSHA, ADA, fire codes, building codes, environmental regulations, and other relevant state or federal regulations pertaining to facilities management
  • Knowledge of budget development and administration principles and practices
  • Ability to read and interpret plans and specifications along with experience with construction procedures, building materials and their application
  • Knowledge of contracts and procurement regulations
  • Capable of estimating time and material requirements for assigned projects
  • Knowledge of computer applications including word processing, spreadsheets, databases, computer maintenance management systems, and building automation systems
  • Able to prepare clear, concise and competent reports, correspondence and other written materials using a personal or on-line computer and appropriate software
  • Ability to advocate team concepts, and embody a collaborative management style
  • Ability to manage diverse personalities
  • Ability to use tact and discretion
  • Ability to recruit, train, and motivate personnel to balance staffing strength
  • Current driver’s license (with driving record that meets insurance regulations)

Physical/Mental Demands: 

  • Consistently and effectively performing under the pressure of deadlines and other administrative demands
  • Difficult decisions regarding employee discipline, terminations, and reduction in force
  • Depending on time of year and circumstance, can be expected to work some long days, long weeks, weekends and be called at any time day or night to respond to emergency situations
  • This position is active which may involve climbing steps, ladders or maneuvering in confined spaces and performing work under various environmental conditions. Bending at waist, occasionally lifting or moving heavy objects
  • Must be able to drive vehicles, and operate large complex maintenance equipment
  • Calculating estimates, processing invoices and reviewing budget items
  • Respond to varied, often changing and sometimes emergency situations, tasks, and responsibilities

·         To successfully perform the essential functions of this position, an employee must be able to maintain appropriate composure and necessary confidentiality with regard to both past and current employee, student, and donor data; documents; issues; etc., and respect privacy needs of employees, students, donors

  • The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent/emergency task completion required
  • There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations

·         While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities

  • There may be multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor

·         An employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 50 pounds to perform essential position functions. Team lift required for weight over 50lbs

·         Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus

  • The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well
  • The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds

 

Qualifications

Minimum Qualifications:

  • Bachelor's Degree from an accredited institution, in a discipline directly related to the position's responsibilities (e.g. Business, Public Administration, Project Management, Construction Management, etc.); and the experience listed below in maintenance operations or related experience from which comparable knowledge and abilities have been acquired:

  • Seven years of experience in maintenance and operations of industrial facilities, (e.g. government, public, educational, manufacturing facilities, etc.) that includes three years in a supervisory capacity
  • Experience or post-secondary education in management and administration including fiscal control and budgeting
  • Experience with the design, implementation and execution of measurement based continuous improvement efforts related to the physical plant or facilities management industry

Preferred Qualifications:

  • Master’s degree from an accredited college or university in business or public administration, engineering, facilities management or a related field, or an equivalent level of direct physical plant leadership experience in the higher education setting
  • Demonstrated experience successfully managing physical plant related personnel in a team-based, collaborative environment

 

LCCC DOES NOT SPONSOR H1B VISAS.

  

Equal Opportunity and Affirmative Action Employer

 

Laramie County Community College is committed to providing a safe and nondiscriminatory educational and employment environment. The college does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, political affiliation, sexual orientation or other status protected by law. Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The college does not discriminate on the basis of sex in its educational, extracurricular, athletic or other programs or in the context of employment.

 

The College has a designated person to monitor compliance and to answer any questions regarding the college’s non-discrimination policies:  Please contact: Title IX and ADA Coordinator, Room 205B, Pathfinder Building, 1400 E College Drive, Cheyenne, WY  82007, 307-778-1217, TitleIX_ADA.Coordinator@lccc.wy.edu.

 

 

http://lccc.wy.edu/

http://www.lccc.wy.edu/about/humanresources