Laramie County Community College

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Administrative Assistant, Student Planning & Success

Administrative Assistant, Student Planning & Success

ID 
2017-2162
# of Openings 
1
Job Location 
US-WY-Cheyenne
Posted Date 
8/31/2017

More information about this job

Overview

The mission of Laramie County Community College is to transform our students' lives through the power of inspired learning. Our over-arching goal is that our accomplishments as a community college will distinguish LCCC from others in the nation, in turn benefiting our communities and bringing pride to the Great State of Wyoming.  Our core values include Passion, Authenticity, and the Desire to Make a Difference. 

 

A cover letter detailing how you meet the minimum and preferred qualifications for this position is required. You can upload a cover letter when you create an applicant profile. 

 

Job Summary:  

Reporting to the Director of Student Planning & Success, the Administrative Assistant position is a comprehensive, 12 month position directly responsible for managing all reception, scheduling and administrative functions related to the Student Planning & Success operational functions, supporting the Director administratively, and other areas of Student Planning & Success as directed by the Director.  This includes, but is not limited to: developing and maintaining appointment schedules and records; compiling agendas and recording minutes for meetings; coordinating and completing department inventory; compiling information for reports and correspondence; responding to inquiries requiring extensive knowledge for College and department operations, policies, and procedures; maintaining effective public relations, notifying staff of emergency situations, and maintaining confidentiality. The Student Planning & Success Administrative Assistant must effectively collaborate with a variety of offices and personnel across campus, and as needed, to support other events and functions in Student Services.  

 

Benefits: For full listing of benefits, visit LCCC Benefits.

 

Compensation: Minimum $13.02 per hour, commensurate with experience and education. 

 

Priority Screening Date: Position is open until filled. Screening to begin immediately.

 

Starting Date: As soon after hiring process as practical.

 

For information about Cheyenne, visit http://www.lccc.cc.wy.us/about/welcome

 

 

Essential Functions

Knowledge, Skills, and Abilities:

  • Creating a warm and welcoming environment to meet and greet students and employees as they come into the Center 
  • Provide reception/administrative support for all Student Planning & Success professional employees: answering phone calls related to various areas of Student Planning & Success; directing student, parent, and community member inquiries to the appropriate personnel; maintaining calendars and scheduling appointments for all professional staff
  • Coordinate staff meetings for the Director of Student Planning & Success
  • Record and distribute meeting minutes and agendas
  • Assist in the compilation of correspondence and reports
  • Coordinating schedules and meetings as directed by the Director of Student Planning & Success
  • Processing purchase requisitions and distribution of supplies and materials for Student Planning & Success staff
  • Completing travel requests, conference registrations, lodging/travel arrangements, and calculating budget expenses for Director of Student Planning & Success
  • Situational assessment requiring discretion and communication which often includes explaining policies and procedures related to confidential matters 
  • Solid understanding of FERPA and its application in the Student Planning & Success context
  • Updating all forms and materials 
  • Managing correspondence and distributing mail 
  • Ordering and stocking needed office supplies and institutional forms
  • Tracking data and maintaining reports associated with data, compiling reports from tracked data

Physical/Mental Demands: 

  • To successfully perform the essential functions of this position, an employee must be able to maintain appropriate composure and necessary confidentiality with regard to both past and current employee, student, and donor data; documents; issues; etc., and respect privacy needs of employees, students, donors
  • The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required
  • While performing the essential functions of this position a variable work schedule may be required including long work days, evenings, and weekends as needed
  • There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations
  • While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities
  • There may be multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor
  • An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds to perform essential position functions
  • Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus
  • The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well
  • The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds

Qualifications

Minimum:

  • Associate's degree from an accredited institution in business, education, counseling, or related field of study OR Four or more years of direct experience and the equivalent to a high school diploma may be substituted for this education requirement
  • Two years of experience in a customer service or office setting
  • Proficiency on Microsoft Office software (Outlook, Excel, Word, PowerPoint)

Preferred:

  • Bachelor’s degree from an accredited institution in business, education, counseling, or related field of study
  • Four or more years of experience in a customer service or office setting
  • Prior experience in higher education, student program organization, or program support

 

LCCC DOES NOT SPONSOR H1B VISAS.

  

Equal Opportunity and Affirmative Action Employer

 

Laramie County Community College is committed to providing a safe and nondiscriminatory educational and employment environment. The college does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, political affiliation, sexual orientation or other status protected by law. Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The college does not discriminate on the basis of sex in its educational, extracurricular, athletic or other programs or in the context of employment.

 

The College has a designated person to monitor compliance and to answer any questions regarding the college’s non-discrimination policies:  Please contact: Title IX and ADA Coordinator, Room 205B, Pathfinder Building, 1400 E College Drive, Cheyenne, WY  82007, 307-778-1217,TitleIX_ADA.Coordinator@lccc.wy.edu.

 

http://lccc.wy.edu/

http://www.lccc.wy.edu/about/humanresources